Event Conditions

EVENT PARTICIPATION CONDITIONS

In registration to participate in the Batemans Bay Paddle Challenge to be held on Saturday 6 May 2017, it is acknowledged by each separate registrant that they agree to the conditions and rules of participation and apply for entry to the Event. In so applying and in consideration of the application, the applicant does accept and agree, that:

1. In the rules and these conditions:
“Event” means the Batemans Bay Paddle Challenge as described in the Marine Activity License as issued by NSW RMS;
“Event Activities” means performing or participating in any capacity in the Event;
“Event Promoter” means Event Promoter, as described on Marine Activity License as issued by NSW RMS for the Event.

2. The registrant agrees to participate in the Event subject to complying with the terms and conditions of the Event, this declaration and any reasonable direction issued by the Event organisers or their representatives.

3. This document cannot be amended. If the document is altered in any form the application will be null and void and any participation or request for reward for participation cannot be acknowledged by the organisers.

4. Insurance is in place that provides limited cover to participants whilst in the Event. (For insurance details contact Batemans Bay Business and Tourism Chamber Inc). The participant understands that this insurance may not cover all injury, loss or damage sustained by each individual participant. Individuals can, in their own interests, seek and obtain personal insurances over and above the cover provided by the Event.

5. The Event rules and these conditions comprise a contract between the Event Promoter, Batemans Bay Business and Tourism Chamber Inc and individual participants. It is necessary and reasonable for promoting and conducting the Event.

6. Warning: Participation in the Event can be inherently dangerous. Acceptance of these conditions and Event participation acknowledges that participants will be exposed to certain risks during the Event including but not limited to overexertion, equipment failure, dehydration, serious accidents, and weather conditions. Participants acknowledge that accidents can and often do happen which may result in individuals being injured or incapacitated or possibly worse. There is also the possibility of property damage. In continuing in registration and the Event participation it is understood that participants have read and comprehended this warning and accept and assume the inherent risks in participating in the Event.

7. Compulsory personal safety equipment: Participants agree to wear a personal flotation device (PFD). It is strongly advised that participants secure a vessel safety leash and wear appropriate footwear at all times during the Event.

8. Release and Indemnity: In consideration of the event organisers accepting an application for participation into the event, the individual participant, to the extent permitted by law:
a) release and will release the organiser from all claims that a participant may have or may have had but for this release arising from or in connection with, participation in the event; and
b) indemnify and will keep indemnified the organisers in respect of any Claim by any person arising as a result of or in connection with the individuals participation in the event.

9. Fitness to Participate: The participant acknowledges that they are and must continue to be medically and physically fit and able to participate in the Event. The individual participant must not be a danger to themselves or to the health and safety of others. A participant will immediately notify the event organisers of any change to my fitness and ability to participate. The participant understands and accepts that the event organisers will continue to rely upon this declaration as evidence of individual fitness and ability to participate.

10. Privacy: Registrants understand that the information they have provided is necessary for the conduct of the Event. Participants acknowledge and agree that the information will only be used by the Event organisers and promoters to facilitate the conduct of the Event.

11. Consent to medical treatment: Registration and participation in the Event acknowledges consent to receiving any medical treatment that the Event organisers or their authorised representatives consider necessary or desirable during or after the Event. This acknowledgement extends to reasonable reimbursement to the Event organisers any costs or expenses incurred in providing the required medical treatment. It is also understood that individual participants are provided with limited personal accident insurance for the duration on the Event.

12. Prevailing conditions: The Event and the conduct of, and participation in the Event will be affected by weather and associated conditions. Given there is often an element of the “luck of the prevailing conditions” in participating and/or competing in the Event, participants acknowledge and agree the Event organisers cannot control the weather and associated prevailing conditions.

13. Severance: If any provision of this application and declaration is invalid or unenforceable in any jurisdiction, the phrase or clause is to be read down for the purpose of that jurisdiction, if possible, so as to be valid and enforceable. If the phrase or clause cannot be so read down it will be severed to the extent of the invalidity or unenforceability. Such severance does not affect the remaining provisions of these conditions and declaration or affect the validity or enforceability of it in any other jurisdiction.

14. Acknowledgement: In effecting Event registration, the participant acknowledges to have read and understood, the Event rules and conditions and acknowledge and agree to the above terms including the warning, exclusion of implied terms, release and indemnity.

EVENT CANCELLATIONS AND REFUNDS

• The organising committee retains the right to abandon the event due to predicted extreme weather conditions or due to marine activity beyond control of the organisers. Participants will be notified by E-mail or text as soon as practicable prior to race start if the event is to be cancelled;
• The organising committee retains the right to alter course layout, duration or times as required, due to weather or tide conditions;
• Where a participant notifies the event organisers prior to one month before the event date, refunds will be honoured. However, a 20% administration fee will be retained. Refunds cannot be guaranteed after this date;
• All refunds must be requested thorough the official web-site link or direct to the event committee via the event admin E-mail;
• No refunds will be considered for late entries or entries made on the day of the race;
• Requests for refunds must be accompanied by banking details for direct funds transfer;
• The event organisers retain the right to determine the eligibility of all refund requests.

To view a PDF of this document please click here

General race entry conditions

  • All event participating competitors and craft must be a registered entrant and have paid the relevant entry fee;
  • All craft competing must display the race registration number assigned;
  • All competitors must be of the minimum age (or age group) to be eligible for entry and for prize entry;
  • All competitors irrespective of race or age must wear an approved Australian Standard PFD-1 or PFD-2 safety life support vest.  Participants are responsible for the provision of their own vests, NO VEST – NO START;
  • All participants are responsible for their own appropriate clothing on the day.  Participants should provide the appropriate clothing for the weather conditions on the day;
  • Participants entering the open race (all categories) must be 18 years or older;
  • Participants entering the youth race must be minimum of 15 years but not older than 18 years;
  • If entering the 2km family paddle event a child up to the age of 12 must be accompanied by an adult or nominated guardian over the age of 18 years.
  • Due to the unpredictability of tidal flow, all races are time limited.  All races will be limited to a total of 3½hrs from race start;
  • Participants who are not confident they are capable of completing the relevant course within the time limit should not register or consider a shorter course race;
  • Participants competing within the main races and paddle run must remain up-stream of the Bay Bridge at all times whilst competing in the races;
  • Scrutineering of crafts will be done before race for compliancy & safety;
  • Rescue vessels and attendant support craft are provided for personal water safety, there is no responsibility for support vessels to conduct salvage of competing craft.  Any craft salvage will be carried out at the discretion of the individual support/rescue craft Master;
  • Participants who leave the course and/or does not complete the individual race course will not be eligible for a prize;
  • Participants must complete the individual registered race course to be eligible for the lucky number prize pool;
  • The race judges will have final decision on race outcomes;
  • The organising committee retains the right to alter course layout, duration or times as required, due to weather or tide conditions;
  • The organising committee retains the right to abandon the event due to predicted extreme weather conditions.  Participants will be notified 24 hrs prior to race start if the event is to be cancelled.

Paddler Code of Behaviour

Prior to the event

Be aware of the event organiser’s policy on registering for the race/event. Register well in advance of the event date. Never just turn up on the day and expect to register just prior to a race/event start.

If your situation requires you to cancel, please see our race rules & our refund guidelines within. The particular race/event could be fully committed with a waitlist and another member could miss the opportunity to participate if you opt out at the last minute.

Be aware of the event schedule pre-race briefings, race start times and safety requirements. Also make sure you have the personal items that you require as the race/event could be lengthy and you may not be able to take a break.

Ensure you have any medications or personal health aids with you, if the duration of the race/event will take an extended length of time.

On the day
• Arrive at the venue on or before the required time;
• Listen carefully to the event organisers safety and race briefing;
• Have a positive attitude. Everyone is here to enjoy the event and have fun;
• Stay warm and hydrated;
• If you have a complaint, make it only to the event or race director, not other participants;
• Follow the race directors or safety officers instructions at all times;
• Commit to the course for the particular race/event. Do not paddle off on your own;
• Use a recognised paddle technique to conserve energy and minimise muscle fatigue;
• Read the provided race conditions and race rules for the event.
• If in doubt about which vessel has right of way, give way to everything is not a bad policy;
• Treat the environment with care. Do not disembark at vegetated banks, come ashore only at sandy bottom areas or designated spots and tread lightly;
• Take any rubbish with you;
• Pitch in and lend a hand – the paddle event is run by volunteers;
• If you observe another paddler in difficulty, first provide advice to the closest safety craft and only then render what assistance you can. But follow the direction of the safety     personnel;
• The paddle event is a strictly non-smoking, non-alcohol event;
• After the paddle give yourself a pat on the back

But above all, have a good time and have fun on the water.

To view a PDF of this document click here